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Your team members can access and use the information for their own networking and marketing purposes after it has been exported into your contacts management software. Portable scanners can capture more than contact information from promotional materials. You can use your portable scanner to digitally manage your business expenses. Run your receipts through your scanner, and it will read, parse and store data such as vendor name, purchase date, amount and payment method. As with your business cards, the scanner sorts and exports the information into programs such as Excel, which your accounting department can access as needed.